How It Works

Follow these steps to use the Email Mass Distribution System.

  1. Use UComm’s email generator to generate your HTML email. If you do not have access to the generator, please email contact-emds@ncsu.edu for assistance. We recommend that people using the generator for the first time attend a training session before use.
  2. Submit your HTML email for review by the digital communications editor. The editor will review your email for spelling, grammar, punctuation and compliance with editorial and visual components of NC State’s brand.
  3. Request a list of addresses for your email campaign. You’ll need to tell us who wants the list, the purpose of your email and who you’ll be sending it to. The Advancement Services department of University Advancement will create your list and send it to you for your review. After you approve a final version of your list, Advancement Services will send the list to the digital communications editor, who will use it to send your email campaign.
  4. Schedule a date when you’d like your email to be sent. You’ll tell us your first, second and third choices of send dates. If your first choice conflicts with another large email blast already scheduled to be sent on that date, the digital communications editor will contact you to schedule an acceptable alternative send date.
  5. Once you and the editor have agreed on any changes to your email, the editor will send the campaign on the scheduled date.
  6. Within a week, the editor will send you metrics to let you know how your email campaign performed.